Finance

The Finance Department oversees all business, business support and physical infrastructure programs, services, policies, procedures and personnel, including accounting, purchasing, buildings and maintenance.

Cochise College’s Annual Comprehensive Financial Reports (website) are available from the Arizona Office of the Auditor General for each fiscal year since 2005. These reports include basic financial statements and audit results, statistics on revenues and expenses, and up to 10 years of data on Cochise County and Cochise College finances, taxes, enrollment and employment figures.

Planning and implementing capital improvement projects are essential to the college’s future. Independent contractors and consultants may be hired to provide services to the college. Cochise College must assess a contractor’s level of independence and whether a contracting relationship will be problematic with respect to IRS regulations. Sufficient lead-time must be provided for the Independent Contractor Agreement form (ICON) and Purchase Order (PO) process to be complete prior to a contractor commencing services by following these steps:

College department requesting services sends ICON to contractor, who completes, signs and returns the form to the department. If the department is seeking approval to waive the insurance requirement, request the waiver prior to sending the ICON to the contractor.

Contractor completes a W-9 form and ACH Agreement to expedite payment via electronic direct deposit.
Department prepares purchase requisition indicating units and unit amounts to create PO for contractor to invoice against.

Department routes completed ICON, referencing purchase requisition number, for Dean and VP authorization. It is then sent to the purchasing department, which reviews the ICON to determine employee/employer status and forwards to VPA for signature.

Purchasing department issues PO and sends the fully signed agreement with PO to contractor, keeping a copy for college files; or purchasing sends the form back to the department to initiate the employment process.

The college values the professional services provided by outside sources and will attempt to engage individuals in employer-employee relationships.

Independent Contractor Agreement Form (PDF)

W-9 (PDF)

ACH Form - Direct Deposit (PDF)

Purchase Order Terms and Conditions (PDF)